KeyedIn™ Projects is a fully integrated project portfolio management software solution, enhancing your ability to select and prioritize the right projects – through ensuring alignment with business strategy, detailed cost/benefit forecasting, strategic risk analysis and long term resource capability planning.
With KeyedIn Projects, portfolio managers use exactly the same management tool as the individual project managers they direct. That means it’s far easier to share information, make informed decisions about the prioritization of programs and projects, make go, no-go stage gate decisions, or decide when and if to reallocate resource across the portfolio – as well as maintain a clear view of the bigger picture and where necessary drill down into the detail.
This results in enhanced reporting, increased responsiveness and a richer understanding of the potential consequences of every change in project scope.
Align strategy and delivery
From providing a controlled start-up process, to supporting you in balancing short, medium and long-term projects across the portfolio, KeyedIn Projects facilitates strategic alignment – in project selection and in delivery. You can see where delays or changes jeopardize the achievement of strategic goals and targets, and respond.
Prioritize and plan ahead
In project portfolio management, you constantly have to make decisions about priorities across multiple projects: do you shift resources to keep project A on track at the risk of delaying project B? KeyedIn Projects helps you make informed decisions about where your priorities should lie, based on a full understanding of the consequences across the whole portfolio. It also helps you look into the longer term, identifying whether existing resources could cope with additional projects. If not, you can decide whether to recruit, reallocate or reject the opportunity.
Analyze and adapt
A seemingly innocuous change in one project can have a significant impact on the entire project portfolio. When change requests come in, you can analyze their impact using KeyedIn Projects – seeing exactly who and what would be affected, and how. If you decide to accept the scope change, you can easily update project and program schedules within KeyedIn Projects: enter data once and it’s rolled out across the whole business
Standardize and scrutinize
To keep track of a multi-project portfolio, you need standard reports and indicators that make it easy to monitor progress. KeyedIn Projects PPM software allows you to introduce and (where necessary) impose standardized ways of working, such as templates for reports, so you can scrutinize every detail in the way you need to.
Available for rapid deployment
Because it’s delivered as a service, the project portfolio management tools in KeyedIn Projects can be deployed in days, not weeks or months.
An Introduction to KeyedIn Project Portfolio Management Software
Thank you for your interest in the KeyedIn Solutions enterprise project portfolio management application.
This short informational session with guide you through how to use and navigate our system for all your project needs.
This is what you’ll see in this session:
- Project organization and forecasting
- Project status reporting and dashboard reporting
- Resource Capability management
So let’s take a look...
Once you have logged into the KeyedIn application you’ll see a series of tabs across the top moving from left to right. These are your main navigation tabs providing access into the applications key functional areas.
The Project tab contains a listing of your organization’s projects. The project dashboard below contains all project, program and portfolio data. You can organize your projects and programs in a hierarchy, and you can have up to 10 levels in this hierarchy, which is completely configurable to your organization’s needs.
The information is automatically updated in real time and allows you to roll up and summarize information at any level in the hierarchy.
The KeyedIn solution can drive your status reporting as well. Your project managers can update key performance indicators on projects and document with supporting notes and comments. Every time a status report is submitted the system summarizes key project information into a single report that can be delivered to team members or customers.
You can store a library or all previously generated status reports for future reference and point in time reporting. Also, KeyedIn pre-delivers over 100 standard reports, you can copy or edit these reports to fit your business needs or add new custom reports using our robust report writer, giving you the ability to view and analyze the information important to you.
Going back to the project and clicking on the Forecast tab will take us into our project’s forecast. A forecast is used to specify the resource and expenditure requirements for a project. You can add different versions or a forecast and you can baseline a forecast for future reference.
Now let’s look at the KeyedIn solution from a resource point of view. From the capability tab you will see the capability dashboard which is used to manage the resources within your organization. You can view project demand against your resource capability. You can analyze this information by team, or by specific role within a team.
Drill down to view team or individual utilization statistics. Drill down even further to view or update how resources are used or deployed on a project.
Finally, the executive dashboard provides a summarized view of key performance indicators across several projects on one screen. Filters can be applied to provide more specific information.
Put us to the test
If you are looking to bring new levels of visibility to portfolio management and select and prioritize the right projects within your organization, KeyedInProjects can help. By supporting and enhancing your portfolio management, it can and does drive improved business performance. So put us to the test: sign up for a free, no-obligation 15-day trial .