Program Management Office: Better Resource Utilisation for the real world

Author: Henry Bennett

As technology rapidly improves, forecasting becomes less of an art and more of a science. This has a real bearing on the realm of the program management office, whose ideal role is to interpret data from multiple projects and quickly make actionable sense of it for decision makers at the strategic level. When several large projects (and teams) are involved, the aggregate effect of bad resource forecasts has expensive implications for the project-driven organization.

Being able to quickly spot critical moments across the project port where the gap between resource demand and actual resources is less than optimal means better resource utilization, more projects completed on time, and more profit.

The program or project management office (PMO) has an imperative to quickly make sense of resource usage across many active projects. Many project management tools exist—from far-flung systems of spreadsheets to robust project management software. The former invites chaos. The latter is numerous, but often overcrowded with features that distract from the main goals of deploying the best resources to the highest earning projects, getting immediate actionable views of resource utilization.

Quick and effective visibility into the entire resource pool enables you to:

• Easily see which roles and qualifications are associated with your available team, thereby enabling you to quickly allocate work to the correct set of hands. This means less time wasted with assignments that put the wrong person on the job.

•    Quickly categorize and group resources according to your company’s strategy and the tasks at hand. In other words, your software should work the way your company does rather than altering your workflow to fit the technology.
•    Account for variances in work patterns, geography, and cost/charge rates based on grade, role and client.
•    Quickly gauge how changing demands on your team resources will impact your ability to deliver.

Put us to the test

If you are looking to keep full control over your resources to ensure the right people and assets are assigned to the right projects across your portfolio, KeyedIn Projects can help. Our software pulls everything together into one centralized location so you can focus on using that information to increase business performance. So put our resource management software tools to the test: sign up for a free, no-obligation 15-day trial.

Ondemand Webinar: Navigating the Resource Capability Planning Minefield

Learn how to develop an effective Resource Management Strategy that drives Business Success in this free ondemand webinar - Navigating the Resource Capability Minefield.