Maximise the Return from your Project Portfolio Management Solution
Whatever size your business, however many projects you are delivering, KeyedIn can help you increase the chances of success, reduce and manage risk across the entire project portfolio and keep costs under close control. It works across the entire project lifecycle, helping you to select, prioritize and manage multiple projects across the entire organization based on your resource capability, financial constraints and strategic goals. This results in enhanced reporting, increased responsiveness and a richer understanding of the potential consequences of every change in individual project scope.
Align Planning, Strategy and Delivery
What can your PMO expect from KeyedIn?
Value-Driven PPM Software for Dynamic Project Portfolio Management Leaders
Cloud-based project portfolio management (PPM) software may have begun as an efficient way to organise the completion of tasks, today the project/portfolio management office (PMO) requires something more. By moving beyond tasks and timelines alone, the modern PMO demands value-driven PPM software for dynamic PPM leaders, who now sit at the forefront of business transformation and strategy realisation. KeyedIn enables this value-driven approach to enterprise projects by providing software solutions that encompass the entire project portfolio lifecycle: from strategic planning, portfolio analysis and capacity planning to resource assignments, task management and customised reporting.
Respond to Market Conditions by Streamlining Initiatives for Higher Strategic Value
The most significant obstacle to a PMO's success is not doing too little, but rather doing too much. When every initiative is important and urgent, none of them are. This lack of portfolio prioritisation becomes even more challenging as the rate of change in business increases exponentially. The right PPM tools can break through these barriers to success by enabling the PMO to respond to market conditions by streamlining initiatives for higher strategic value. With KeyedIn, the processes for selecting and executing the most valuable projects is simplified, allowing the PMO to quickly take advantage of opportunities - or respond to threats - in a changing market.
Realign Shifting Priorities with Adaptive Portfolio Prioritisation and Funding
An organisation's priorities can shift in a matter of weeks, or even days, because of new innovations, competitive threats, natural disasters and more. To accommodate these changes, a single annual plan that the PMO operates against - regardless of what's happening in the market - is no longer sufficient. A more flexible, adaptive portfolio management process is required. KeyedIn enables the PMO to quickly realign shifting priorities with adaptive portfolio prioritisation and funding, ensuring the most valuable projects get the right level of focus, even as organisational objectives change.
Modernise Governance with an Adaptive Outcome-Centric Approach
The command-and-control governance structures of the past are no longer relevant in a business environment filled with a myriad of work styles and methodologies. Instead, PMO leaders must strike a delicate balance between the flexibility needed for fast, effective project delivery, while still maintaining enough control to ensure a quality project is delivered in accordance with company policies and past lessons learned. Project portfolio management tools from KeyedIn allow the PMO to modernise their governance structures with an adaptive outcome-centric approach that favors agility and results over any one methodology or project structure.
Revolutionise Resource Management with Dynamic Demand and Capacity Planning
As project priorities change, resource requirements change with them. No factor will hinder the success of a strategic project more than a lack of the right resources needed to execute. With the KeyedIn PPM application, the PMO can revolutionise resource management, thanks to dynamic demand modelling - which automatically shifts resource requests as forecasted demand changes - and capacity planning, which provides an accurate assessment of the resources required and available for a given portfolio project, factoring in skillsets, time off, productive capacity and many other elements.
Drive a Greater Return on Investment by Aligning Funding with Business Value and Desired Outcomes
Strategic alignment - the notion that initiatives within the project portfolio support a company's strategy and objectives - is only as good as the budget that supports it. Without putting the right funding behind the most valuable projects, alignment is just a theoretical exercise. Yet managing that budget can be daunting with constantly shifting priorities. KeyedIn solves this dilemma and enables the PMO to drive a greater return on investment by aligning funding with business value and desired outcomes. By dynamically adjusting budget and resources as portfolio priorities change, KeyedIn ensures the initiatives that will deliver the greatest business value - and the most strategic outcomes - are staffed and funded to succeed.
Increase Delivery Speed and Time to Value by Connecting Hybrid Ways of Working
Once a project portfolio is optimised for business value and desired outcomes, effective project execution becomes the key to realising those outcomes. With so many teams typically involved in project delivery - the PMO, developers, designers, accountants and so forth - it's unrealistic to expect every group to accomplish its work using the same portfolio project management tools. Therefore, one of the key purposes of a PPM system is to increase delivery speed and time to value by connecting hybrid ways of working. KeyedIn accomplishes this by bringing together a variety of project methodologies - from Waterfall to Agile and everything in between - into a single portfolio that combines complete visibility with faster execution.
Empower Teams with a Best-Practice Approach to Mixed Execution Methods
Different project methodologies support different project types. While Agile methods are often best for software development, the IT infrastructure team may rely on a Waterfall approach to deploy new servers, and many teams will use a hybrid approach that doesn't fall into just one category. KeyedIn allows the PMO to empower teams with a best-practice approach to mixed execution methods. By integrating with a variety of key systems where project work is accomplished - such as Agile development tools like Jira or ITSM systems like Cherwell - KeyedIn gives the PMO visibility across the entire portfolio while still allowing execution teams to work in whatever tool suits them best.
Enable Teams to Learn, Adapt and React to Deliver Greater Customer Value
Improving outcomes and providing greater value to customers and stakeholders requires the PMO and project resources to always be learning. As a central hub for project activity happening around the organisation, KeyedIn captures PPM analytics that can be displayed and analysed in custom dashboards to help shape best practices and lessons learned. Armed with data-driven insights provided by KeyedIn, the PMO can enable project teams to learn, adapt and react to deliver greater customer value.
Improve Executive Line of Sight with Increased Visibility and Accountability
Keeping executive stakeholders apprised of the PMO's efforts and progress can become its own full-time job as regular status reports have to be manually compiled and distributed using less-than-reliable data. KeyedIn changes this paradigm to improve executive line of sight with increased visibility and accountability. By bringing together all project-related data into customised dashboards that can be tailored to meet executive needs - and which feature convenient exports to Excel and PowerPoint - KeyedIn provides real-time updates on the status and progress of portfolio projects, providing complete visibility and organisational accountability. Plus, customisable data boxes to allow executives to manage by exception rather than spending hours trying to separate what's important from what's just noise.
Create alignment between the business and the PMO with value-based alignment features. Ensure investments support the goals of the organisation and teams are spending time on projects that matter most to the business.
Portfolio Selection and Prioritisation
Evaluate and invest in the projects that create value for the business. Balance strategic and maintenance work to ensure resources are deployed to maximise effort. Portfolio selection and prioritisation ensures the right work is being taken on and you always have a backlog of projects for when priorities shift.
Resource Capacity Planning
Gain visibility and insight into the capacity of resources and measure that against the demand to ensure you have adequate resources to complete projects. Understand the impact of changes on resource capacity and make better decisions equipped with that information.
Product Portfolio Management
Keep products on track and aligned with strategic outcomes with product portfolio management. Create and build portfolio roadmaps and consolidate all work types into a single portfolio for better management and increased efficiency.
Communicate with stakeholders and business leaders with portfolio level reporting. Get accurate data in real time into the hands that need it. Custom reporting and automated sends allow for leaders to make informed decisions.
Don’t sacrifice quality for efficiency – instill governance throughout the PMO and automate workflows for seamless management and tracking. Adhere to compliance and regulations without holding up progress or adding red tape.
Project Planning and Tracking
From intake to execution, plan projects and align with resource constraints for better project outcomes. Track and measure project milestones and report on progress every step of the way.
Project Resource Management
Plan, manage, and measure resource effectiveness for improved resource management. Forecast resource needs and capture budget vs. actuals for improved forecast accuracies. Make changes and stay aligned to hit targets.
Manage projects throughout the lifecycle of delivery for better outcomes and quicker delivery. Consolidate project information for better collaboration and communication on project-related activities. Manage to deliverables and hit targets for all projects.
Project Time & Expense Management
Capture project actuals and report on metrics for definitive project success. Improve success rates and get accurate scoping with centralised information and accurate data.
Dashboards and Analytics
Improve project performance and gain insights into all projects within the portfolio with dashboards and analytics. Identify red flags early and provide leaders with visibility into the entire portfolio of projects for better support, buy-in, and insights.
Easily gather data for all project information with on-the-go options. Mobile features allow project managers to make updates and resources can submit time and expenses easily. Route approvals, add notes, and get notifications with customised settings.
Your Path to PPM Success
Discover everything you need to effectively deploy a Project Portfolio Management solution in your organisation.
By aligning projects with strategic objectives from the beginning, you can ensure you are investing your resources into projects that support business goals. Keep projects aligned with a highly intuitive PPM program that enables you to re-evaluate projects and ensure you are always executing on the highest value work.Read More
Get accurate resource forecasting with capacity and demand planning, what-if scenario modelling, and role based planning models. Plan and manage resources across the portfolio with role based and skill based planning capabilities. Know what resources are working on and align them with what is important to the business.Read More
IT Portfolio Management provides visibility at the portfolio level so you can make decisions and have a strategic impact on the business. Manage projects and resources across the portfolio for better resource utilization and agility. Ensure your PMO is always working on the right projects for the business - all the time.Read More
Comprehensive portfolio project management software provides project managers with a full suite of tools to manage projects throughout the lifecycle. Keep all project data in one system for centralised visibility and reporting. Understand project status at every stage and manage resources for better project planning and execution.Read More
Work management software provides teams the ability to identify red flags early and understand the impact of potential changes before they are made. Gain insight into project tasks, dependencies and deliverables for seamless management and reporting. Collaborate and store relevant project documents so you never have to go searching for the data you need.Read More
Consolidate information and easily view redundant costs. Keep stakeholders informed and up to date with accurate reporting and dashboards. SaaS project portfolio management software enables you to gain visibility and organise projects - across the entire portfolio. KeyedIn integrates with other key systems to ensure you have all the data in one place for better reporting and decision making.Read More
Instil project governance for repeatable performance excellence. Meet compliance standards and understand your cost of governance with portfolio management solutions from KeyedIn.Read More
Which PPM Tool is Right for You?
Explore What KeyedIn Has to Offer.
- Increased organizational agility
- Quicker time to market for projects and products
- Better ROI on projects and investments
Key Features Include:
All features included in KeyedIn Adaptive Portfolios and KeyedIn Projects are included with KeyedIn Enterprise, plus support for third-party integrations to enable:
IT Product Analysis
AI & Machine Learning
KeyedIn Adaptive Portfolios
KeyedIn Adaptive Portfolio provides a strategic view of all projects and resources within your portfolio. Improve your PMO value contribution by enabling:
- Strategic alignment between the portfolio and business goals
- Insights and analytics from the top down
- Improved forecasting and planning
Key Features Include:
Benefits Forecasting & Tracking
Portfolio Analysis & Scenario Modeling
Dynamic Demand Modeling
Product Portfolio Management
Hierarchy & Roll-Ups
Forecasting & Budgeting
Resource Capacity Planning
KeyedIn Projects automates project execution and delivery, simplifies resource management, and tracks time and expense to enable:
- Reduced cost and increased efficiency for project resources
- Improved resource utilisation across the organisation
- Visibility into project functions for executive reporting and analysis
Key Features Include:
Project Intake & Scoring
Hierarchy & Roll-Ups
Forecasting & Budgeting
Key Deliverable & Dependency Tracking
Project Financial Management
How can I succeed?
Learn how our customers have achieved tangible benefits
with KeyedIn's project portfolio management software