- Build Effective Plans With Task And Assignment Planning
- Centralize All Project Documents And Communications
- Gain Visibility Into Project Status, Milestones And Deliverables
Grow and Scale
- Optimize Project Resource And Skills Tracking
- Manage Change Requests And Collaborate Effectively
- Bring Visibility To Project Financial Management And Dependencies
- Centralize Project Risk And Issue Management
- Improve Visibility Into Project Roadmaps And Governance
- Drive Improvements With Assumptions And Lessons Learned
How KeyedIn Can Keep Your Projects on Track and Aligned with Your Strategic Goals
Plan, track, control, and report on every detail of your projects. Deliver first-class project management each and every time and put the PMO in the driving seat.
Improve plan visibility and progress to ensure that your projects are more likely to be successfully delivered. We provide you with workflows and approval points to guarantee a consistent level of delivery and control the quality of the output from your PMO.
Task and Assignment Planning
Dynamic businesses need the PMO to respond quickly to change. We provide you with the ability to plan tasks and assignments in the real world with part- and full resource provision, reallocation of resource based on demand and support variable usage patterns to take account of specific resource availability.
Manage your organization’s resource pool by creating your own specific inventory of skills. We provide you with the capability to not only appropriately match tasks to relevant skills but also track the longer-term skill growth of your business.
Project Financials Tracking
Track actual spend to allow for reforecasting and potential remedial action. We provide you with the ability to provide an organization-wide financial position, by consolidating projects to programs to portfolios to company view and immediately identify variances at any level.
Project Resource Tracking
Monitor resource allocation against outstanding requests to ensure resources are available in time. We provide you with the ability to provide the portfolio wide position, track variances and plan remedial action well ahead of time.
Keep all project information in a single place, including key project documentation. We provide you with the ability to store, share and control documents in real-time, always available, and accessible from anywhere.
Capture all task information including recording key actions from meetings or verbal agreements. We provide you with the tools to keep all information in one place, that is easily accessible and available to all so that nothing is forgotten.
Make sure that you have the full picture when reviewing project delivery. We provide you with the ability keep an audit trail of assumptions made in the project for a full picture of the thinking and decision-making processes.
Capture lessons learned throughout the entire duration of the project. We provide you with the ability to record this crucial information whenever insights are surfaced and allows you to categorize lessons to allow for analysis and retrospective review.
Create consistent and intelligent status reports. We provide you with the tools to either create your own PowerPoint format or use one of the ‘out of the box’ formats to easily produce project, program, portfolio, or company-wide status reports that rely on real data rather than opinion.
Project Change Requests
Make sure that all changes requests are available for central review and reporting across all projects. We provide you with the ability to define your organization’s specific approval process and capture the relevant information to ensure that it runs smoothly.
Project Risk Management
Improve your organization’s ability to deliver successfully through effective risk management. We provide you with the tools to calculate probability and impact to ensure consistent assessment and reporting of all risks raised and quickly create issues, linking them to risks if they were not effectively mitigated.
Project Issue Tracking
Manage, rather than just log project issues. We provide you with the tools to record specific time-bound actions against issues to help the PMO to drive the issues through to resolution and their impact is minimized. Plus, the reasons for the issue and effectiveness of solution can also be analyzed to accelerate learning across the organization.
Easily visualize the key dates for a single project or group of projects across the organization. We provide you with the ability to easily identify where key dependencies converge or the impact of changes freezes or external events.
Consistent tracking and reporting of project progress across the portfolio using a standard set of key deliverables for all work. We provide you with the ability to identify critical places where cross project dependencies converge to quickly identify if delays in one area affect other areas to prioritize remedial actions.
Focus effort on critical project tasks to ensure on-time delivery. We provide you with the tools to quickly identify if delays in one area may affect other areas to prioritize remedial actions.
Track detailed Task plan milestones to ensure delivery is on track. We provide with you the ability to associate Milestone tasks to the organizational Deliverables for standard tracking and oversight allowing your team to focus on key deliverables within the Task Plan.
Keep all project conversations and documentation in one place. We support the team to have trackable conversations regarding the project or specific elements of it within the PPM tool instead of across another platform allowing this to be tracked for future audit purposes.
Projects have a way of getting off track. Protect your investment with project management software that does more. Gain visibility into projects with a single source of truth for all project data. Understand project status and health checks so you can identify red flags early and course correct as needed. Ensure your projects are delivered on time, on budget, and meet the goals you set out to. IT project management software ensures the projects you are working on are the right ones for the business and gain visibility into project workflows to stay on track. Manage projects end to end - from ideation through completion and track deliverables and milestones to always be up to date.
- Workflows and approval points to manage the flow of work through the organization’s lifecycle(s)
- Portfolio Kanban to visualize and allow maintenance of the workflows
- Easily and quickly provide ongoing audit evidence and documents, saving time and money
- Provide up-to-date overview of governance health and areas for action
Task & Assignment Planning
- Detailed task level assignment planning and allocation of specific individuals to maximize utilization of resources
- Suggests suitable candidates based on the demand
- Visualize and quickly re-allocate planned assignments based on events
- Drag and drop allocation and re-allocation of resources
- Manage the capability of your organization’s resource pool using a customer specific inventory of skills
- Define skills to represent core skills, experience levels and security authorization levels
- Allocate skills to individuals and track achievement level over time
- Use skills in Resource requests and allocation searches to identify specific candidates
Project Financials Tracking
- Track actual spend to identify variances and drive remedial action
- See resource and non-resource costs separately or together and categorized by team/role or expense type
- Consolidate projects to programs to portfolios to products to gain a multi-level view of performance to forecast
Project Resource Tracking
- Provide the Portfolio wide resource position
- Consolidate projects to programs to portfolios to give multi-level resource allocation views
- Monitor allocation against requests to ensure resources are available in time
- Immediately identify variances to drive remedial actions
- Upload key project documents or link to other systems using URLs
- Version control of documents including check-out/check-in
- Use the existence of specific documents to control project governance workflow progress
- Real-time, always available, access to document masters from anywhere
- Record key actions arising from meetings or verbal agreements
- Supplements the Task Plan with a PMs To Do List keeping all information in one place
- Allocate actions to specific individuals to allow tracking and reminders
- Configurable to your data attributes and exact business processes
- Record key assumptions made in the project to ensure an audit trail of activity
- Provides PMs with a full picture of the thinking and decision making processes
- Record against specific individuals to allow tracking
- Information is available for retrospective review and action
- Record lessons learned during the project
- Record to specific categories to allow analysis and searching
- Configure each lesson learned to your own data requirements and exact business process
- Centrally search for and review lessons learned across all projects
- Utilize an out-the-box status report showing entered progress summary, deliverables, issues, risks, tasks and financial position
- Define and format your status report using PowerPoint
- Retain a full history of status reports to analyze trends
- Ensure everyone uses a consistent format and cadence for project status reporting
Project Change Requests
- Record and manage the change request process
- Collect specific customer defined data attributes on each change to ensure they support the exact business process
- Define your own customer specific approval process
- Changes are available for central review and reporting across all projects
Project Risk Management
- Record and Track Project Risks, including the planned approach to mitigate and any contingency
- Calculate probability vs impact to enable consistent assessment and reporting
- Publish/Escalate significant risks for executive visibility
- Consolidated reporting at any/all levels of the work hierarchy
Project Issue Tracking
- Record and track project issues, including the planned actions and approach to manage resolution
- Track Severity and issue outlook for consistent reporting
- Allocate and track resolution actions with notifications regarding allocation and completion requirements
- Publish/Escalate significant issues for executive visibility
- Easily visualize the key dates for a single project or group of projects across the organization
- Show projects where key dependencies converge
- Identify cross organization delivery impacts of change freezes or external events
- Show conditional formatting and coloring depending on deliverable status
- Consistently plan and track deliverables across all projects
- Automatic tracking and notification of overdue deliverables
- Maintain a full audit trail of changes to delivery dates
- Track and manage deliverable dependencies and notify stakeholders when delivery dates change
- Plan and track dependencies between tasks within a project
- Identify the critical path through the project to focus and prioritize task completion on that path
- Plan and track dependencies across dependent projects through their deliverables
- Focus effort on critical project tasks to ensure on-time delivery
- Identify key milestones within the task plan
- Assign ownership of the project milestones for tracking and reporting purposes
- Associate milestones with organizational deliverables for tracking and oversight
- Track detailed task plan milestones to ensure delivery is on track
- Instant messaging service associating comments to a specific project or project element
- Tracked for future audit purposes
- On-screen and email notifications when posts or threads are created or updated
- Avoid the need to have a separate messaging service
Control and consistency
- Single place for all project conversation, documents, actions, and issues
- Workflows, approval points, skills, experience levels, custom data fields can all be defined by your organization
- The PMO has visibility of all information relating to the project at their fingertips
- Easily move between project, program, portfolio, and organization views
- Options for custom or templated reports
- Based on real project data rather than opinion
Standardization across the board
- Standardize Project Intake
- Standardize Project Planning
- Standardize Project Status Reporting
- Standardize Collaboration, Communication & Reporting
- Standardize Visibility & Control
Improve Productivity With KeyedIn
"KeyedIn Projects has been a great addition to our project execution process. It helps us work better and become more productive at work. We are able to efficiently plan resource capacity, divide and assign tasks, collaborate effectively and efficiently manage our time. It allows us to also carry stakeholders and clients along as they can also view project progress whenever they like."