Trusted Enterprise Program & Portfolio Management Tools that Connect Strategy-To-Execution.
Configurable, End-To-End Functionality That Your Teams Will Actually Use.
Best-of-Breed Technology Partnerships for Centralized Data Driven Insights.
PPM Software for Growing & Scaling, Results-Driven PMOs.
Support Your Transition from Project Delivery to Portfolio Value.
Be More Than Just A Status Quo PMO.
We Partner With Teams Like Yours.
With you when you start and here for you as you grow.
Master PPM With Expert Advice From Industry Thought Leaders.
Connect With Your Industry Peers And Influencers.
Business Case Builder
Follow this Interactive Guide to Create a Compelling Business Case for PPM.
The right project portfolio management (PPM) software can be an invaluable resource in helping organizations place the right bets on the most valuable investments, turn quickly in times of rapid change, and deliver strategic projects faster and more efficiently … but sometimes it’s hard to get the folks who sign the checks to see that.
The first step in securing funding for PPM software is to build a business case, to demonstrate the impact and potential return on investment. This 10-minute business case builder is designed to guide you along that journey and provide insights based on industry standards and best practices to help you show the value of PPM, get executive buy-in, and become a hero to your company.
Typically there are four primary stakeholders involved in a PPM evaluation – executive leadership, the PMO leader(s), project manager and resource managers – but you might have other influencers to consider. Select the stakeholders you want to address with your business case.
A PPM evaluation often has many steps and cycles to properly evaluate and secure. It is important to set expectations early and work backward to get value from your investment at your desired speed.
Implementation of PPM is typically 1-4 months depending on dedicated resources and early adoption.
PPM solutions feature a variety pricing structures, but the most common model is per-user pricing, which varies based on the level of access a user needs. Below are some of the typical license types you’ll want to consider. Input the number of users you anticipate for the relevant types.
PPM administrators have full access to all system capabilities, including rights to assign new users, set security controls and define product workflows.
Gaining executive support early will make your PPM business case much more effective. Visibility and accurate data collection to support timely reporting are often the biggest benefits of a PPM solution for executives.
Just like any meaningful project, there are risks involved in selecting and implementing a PPM solution. Understanding those cautions early will help you be persuasive with your business case. Select the risks you think are most applicable to your organization.
Product implementation supported by professional services is a key component of long-term PPM success. Understanding your expectations for product implementation and the roles your team members will play is an important part of creating an accurate business case that’s grounded in reality.
Third-party sources of market research – such as analyst reports or user reviews – can be very helpful in both guiding your initial information gathering and eventually validating your selection of a specific PPM solution. Use the questions below to highlight the third-party resources that are most valuable to your search.
*Rank the following in order of importance. (1=Most important, 5=Least Important)
Each PPM product will have wide range of capabilities that may or may not align with what your team needs. Knowing the features that matter most will help guide your vendor selection. Use the list below to determine the functionality that is essential (Need to have), helpful (Nice to have), or unnecessary (Do not need).
Outside of a PPM product’s functionality, the training and support that surrounds it will likely be the greatest source of satisfaction or frustration for your team members. Because of that, it’s important to understand your training and support priorities to see if they match a vendor’s offerings. Rank the training and enablement resources below according to their importance to your team.
(1=Very important, 5=Less Important)
Like any significant investment, you and your team likely have expectations around the type of return a PPM solution will deliver. Hard ROI includes specific values, defined metrics and measurable results. Soft ROI is more intrinsic in value and includes things like increased credibility, improved decision-making and data integrity. Select the value drivers your team plans to track from improvement.
What are your ROI expectations?
Please complete the form to download a PDF of your customized PPM Business Case.
KeyedIn Projects is a supremely flexible solution for managing projects, programs and entire portfolios – from a single platform that provides a comprehensive view of the status of every project. Used by project managers, boardroom decision-makers, and frontline users, KeyedIn Projects increases success rates and profit margins, enables better decisions about project selection, planning, and prioritization and optimizes resource usage across the entire business. Headquartered in Minneapolis, KeyedIn has hundreds of customers worldwide, including Walgreens Boots Alliance, LexisNexis and OfficeDepot.