Finding the Right Project Management Solution for your Project Management Maturity

Author: Ian Needs

When you decide to progressively develop your project management approach, methodology, strategy and decision-making processes, decisions should be formed by a number of factors, with the main focus being what are you aiming to achieve for the business.

This process is known as project management maturity and involves a detailed assessment to see where you can either develop your company, improve operational procedures, optimise your processes or transform your business altogether.

In our experience, there are six factors that should influence this decision:

  1. Current project management maturity
  2. Desired project management maturity
  3. Investment level (or your budget)
  4. Implementation complexity
  5. Business objectives
  6. Desired benefits

Once you understand your goal, our Project Management Approach Heat Map will help you understand the potential solutions available to your business. The project management solutions are ranked according to complexity and business objectives, with Microsoft Office considered as the most simple way to help develop some very basic project management templates, through to Organisational Change Management as the most complex method for an enterprise-wide transformation.

The benefits of each approach will depend on the business objective you laid out initially:

In the early stages as you develop your project management processes, you will see:

  • Increased project visibility
  • Standardised planning

As project management involvement increases in the day-to-day operations of the business, you will see:

  • Standardised project management processes
  • Improved collaboration
  • Improved resource utilisation

As a result of the project management's increasing influence, there will be a need to optimise your tools and processes, here you will see:

  • Improved project selection
  • Increased efficiency with resource capability planning
  • Increased effectiveness with project financial management
  • Standardised project status reporting

Finally, as your requirements become more transformational, you will see benefits at the business level, including:

  • Reduced costs
  • Increased productivity
  • Proactive project and resource management
  • Improved process management

Your project management maturity will play a major role in deciding which solution is right for your business. To help you decide, we have used a five-point rating system whereby:

  1. There are no formal PM processes in place
  2. You are looking to standardise Project, Programme and Portfolio Management activities
  3. Formal PM processes in place, but tools are needed to help standardisation, or to consolidate multiple systems
  4. Standard tools are in place, but you have additional more complex requirements, such as billing and integration
  5. You have complex project management needs, operating at a detailed work/task level